![]() You can perform a basic search in Outlook by simply typing a keyword in the Search box. Search basicsīefore we delve into effective search practices in Outlook for Mac, let’s start by covering some fundamental concepts. If you are a Windows user, check out this blog post on searching in Outlook Windows version. Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same. Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.25, July 2019). In this blog post, I’ll explain how the search feature works in Outlook for Mac (it’s quite different to how it works in the WIndows version) and how you can use it to quickly find the email you are looking for. Using the David example, after you match 'david' to a specific contact, Outlook may automatically resolve 'david' to that contact.If you use Microsoft Outlook for Mac and want to become efficient at quickly finding emails, then learning how to search effectively is really important! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere. For best results, type enough of the full name to be unique.If you have 3 Contacts folder and 2 David's in the first Contacts folder, Outlook will show you those two and will not look in the other Contacts folders. If you have more than one Contacts folder, Outlook will stop looking in additional Contacts folders once it finds a match in one (it will find all matches in that folder).There some things you need to keep in mind about autoresolve: If you don’t enable automatic name checking, you can use Alt+K to trigger it before sending, or Outlook will check the names when you send the message. In the Send messages section near the bottom, Automatic name checking should be ticked and Use autocomplete list to suggest names. To disable autocomplete and check your automatic name check settings, open File, Options, Mail. If you don’t want to wait for Outlook to resolve the name, you can use Alt+K to resolve addresses immediately (Ctrl+K also works, if you are in the To/CC/BCC fields.) Right click to select the correct contact. If Outlook finds a match in your contacts, the name is underlined if there are multiple matches, it marks the address with a red squiggly line. After typing a name or partial name in the address field, autoresolve will run within a few seconds or after you tab out of the field. If everyone whose address you need is already in your contacts, you can turn off autocomplete and use automatic name checking (autoresolve) to address email. ![]()
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March 2023
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